Japan MICE Tourism: Meeting Venue, Incentive Travel Japan

Japan MICE: Asia’s Leading Destination for Meetings & Incentive Travel

We Provide One-Stop Service for Your Meeting + Travel (MICE) in Japan

Explore leading cities for MICE. Compare venues, accessibility, and experiences to find your perfect match.

MICE Cities in Japan: Tokyo, Kyoto & Osaka, Which is Better For You?

When planning a MICE event in Japan, Tokyo is the top choice. As the country’s dynamic capital, it blends cutting-edge technology, global business infrastructure, and traditional culture into one vibrant metropolis. With two major international gateways - Narita and Haneda Airports - Tokyo offers seamless global connectivity. It’s ideal for large international conferences, corporate annual meetings, and high-end incentive travel.

Next, consider Kyoto, Japan’s ancient capital and cultural heart. Renowned for its serene temples, exquisite gardens, and preserved geisha districts, Kyoto offers a peaceful retreat into tradition. Perfect for smaller, high-end incentive trips, it’s ideal for experiences like tea ceremonies, kimono dressing, and private visits to UNESCO World Heritage sites. A top choice for cultural immersion and exclusive team bonding.

Or, choose Osaka - a city known for its warm hospitality, lively energy, and legendary food scene. Dubbed “Japan’s Kitchen,” it’s a paradise for food lovers. Explore Dotonbori and Shinsaibashi, join a local street food tour, or enjoy a fun, casual team dinner. Great for food-themed incentives, mid-to-large meetings, and events seeking a relaxed, engaging atmosphere.

Meeting Venue: Tokyo International Exhibition Center (Tokyo Big Sight)

The Tokyo International Exhibition Center, commonly known as Tokyo Big Sight, is Japan’s largest and most internationally recognized convention and exhibition complex. Its iconic inverted pyramid design has become a symbol of modern Tokyo.

Located in the vibrant Odaiba waterfront district, it’s easily accessible from central Tokyo and well-connected by public transport. With 115,420 sqm of exhibition space, it hosts major international trade shows, conferences, and corporate events.

The venue is divided into three main areas:

West Exhibition Halls
East Exhibition Halls
Conference Towerhome to versatile meeting spaces

A highlight is the 60-meter-high glass atrium, a striking boat-shaped central hall that creates a grand and inspiring atmosphere. It also features 22 smaller meeting rooms, ranging from 50 to 300 people - perfect for breakout sessions, workshops, training, and private meetings.

Asia Odyssey Travel Tip:

Share your meeting purpose, estimated number of participants, and budget - we’ll help you secure the perfect space, tailored to your business needs.

Japan MICE & Meeting at Tokyo International Exhibition Center

MICE Hotels with Meeting Facilities: Personalized Plans for Business Events

To perfectly combine business with sightseeing in Tokyo, we recommend staying in Marunouchi / Tokyo Station area - the heart of Tokyo’s financial and business district. This prestigious neighborhood is home to top-tier luxury hotels like The Tokyo Station Hotel and Shangri-La Tokyo, offering world-class meeting facilities, refined service, and direct access to Tokyo Station - making it ideal for seamless travel and corporate events.

Another excellent choice is Ginza, Tokyo’s premier luxury district. Stay at iconic properties like Mandarin Oriental, Tokyo or Grand Hyatt Tokyo, renowned for their exceptional service, fine dining, and elegant ambiance - perfect for high-end meetings and executive retreats.

For vibrant urban experience, consider Shinjuku, Tokyo’s bustling hub of commerce, entertainment, and skyscrapers. Top hotels like Park Hyatt Tokyo and Hilton Tokyo offer modern meeting spaces, panoramic city views, and a dynamic atmosphere - ideal for teams seeking energy and inspiration.

Most luxury hotels offer 300-500 rooms, easily accommodating large groups. We recommend twin-bed or king-bed standard rooms, typically 30-45 sqm, with premium amenities: Separate bathtub and shower, Smart toilets, large smart TVs, high-speed Wi-Fi, Work desk with power outlets, safe, iron & ironing board, 24-hour room service, etc.

Additional facilities you can enjoy: multiple restaurants, business centers, fitness centers, indoor pools, full-service spas, saunas, steam rooms, and executive lounges.

Tip from Asia Odyssey Travel:

Whether you need one room or accommodations for 200 attendees, we’ll handle it all. Share your meeting purpose, group size, and budget - we’ll provide 3 customized hotel options with detailed quotes. Compare, choose, and book with confidence.

MICE Dining in Japan: Arrange Lunch, Dinner & Coffee Break

No matter how busy your schedule, a MICE event in Japan is a chance to savor its world-famous cuisine. Characterized by light, fresh flavors, exquisite presentation, and a focus on health, Japanese cuisine offers a delicious journey. Your team can try classic dishes such as sushi and sashimi, ramen, tempura, sukiyaki, and okonomiyaki.

Asia Odyssey Travel will expertly arrange all your dining, whether at your hotel or local restaurants.

For a productive lunch, we can arrange traditional kaigi bento (conference bento boxes) - a convenient and elegant option served directly in the meeting room. Alternatively, a hotel buffet lunch offers a wide variety of choices and a relaxed atmosphere for networking.

Coffee breaks are held in the morning and afternoon and can be customized by theme or season. Options include a “Japanese Matcha Break” with traditional sweets, or a “Healthy Fruit Break,” along with a selection of premium coffee, tea, and pastries.

For dinner, you can choose a formal hotel gala dinner in a grand ballroom for a sophisticated experience - perfect for award ceremonies. Or, for a deeper cultural immersion, we can arrange a traditional Japanese dinner in a private room serving exquisite kaiseki ryori, ideal for VIP events.

Expert Tip: Explore Ginza - home to Michelin-starred sushi, kaiseki, and French-Japanese fusion - or Tsukiji Outer Market for fresh seafood. We can customize gala dinners or street food city walks - just tell us your team’s preferences!

Vehicle for MICE: Reliable & Professional Vehicle Service in Japan

With our dedicated team based in Tokyo, Asia Odyssey Travel provides professional car service to meet all your MICE transportation needs. We offer a range of modern, meticulously maintained vehicles for your team's comfort and convenience.

Toyota Alphard (7-seater): Ideal for VIPs and small groups. This vehicle comfortably accommodates up to 4 passengers and one 28-inch suitcase per person.
Toyota Hiace (10-seater): Perfect for medium-sized groups. It seats up to 8 passengers and can carry one large suitcase per person.
Toyota Coaster (18-seater): Our mini-bus is suitable for larger teams. It accommodates up to 16 passengers with a guide, and up to 15 standard suitcases.

Our comprehensive transfer services ensure a seamless experience for your entire itinerary. This includes:

Airport Transfers: From Narita or Haneda Airport to your hotel.
Daily Shuttles: Transfers between your hotel and the conference venue.
Dinner & Event Transfers: Transport to pre-arranged dinners and cultural experiences.
Incentive Travel: Vehicle support for tours to destinations like Kyoto, Hakone, and Mt. Fuji.

Our drivers are highly professional, punctual, and courteous. They strictly adhere to schedules and are well-versed in the best routes to all hotels, venues, and attractions, ensuring efficient and safe travel.

Tip: Share your itinerary with us - we’ll arrange the perfect vehicle solution for your team.

Beyond Ordinary: Fresh Incentive Travel Experiences across Japan

Get inspired by our top recommended incentive travel experiences - thoughtfully designed to engage, delight, and connect your team.

Real Moments, Real Japan: Our Travelers’ Photos

Explore Meiji Jingu Shrine with Asia Odyssey Travel

Our Guests in Fushimi Inari Taisha Shrine

Our Guest Wearing Traditional Japanese Costume

Japan MICE & Incentive Travel FAQs

What are the key MICE destinations in Japan?

Tokyo - Global Gateway & Innovation Hub

As the nation's capital and a global business hub, Tokyo is the premier destination for large-scale meetings and conferences. It’s known for its modern infrastructure, innovative technology, diverse entertainment, and world-class hotels.

Kyoto - Cultural Heart & Timeless Elegance

The cultural heart of Japan, Kyoto is an ideal choice for high-end incentives and smaller, more exclusive meetings. The city offers a serene backdrop of ancient temples, tranquil gardens, and traditional architecture, providing a profoundly authentic experience.

Osaka - Vibrant Energy & Culinary Capital

A vibrant and dynamic city, Osaka is a major commercial center and a culinary paradise. It offers a lively atmosphere and is a perfect base for exploring the Kansai region, which includes Kyoto and Nara. Osaka is well-suited for team-building events and food-focused incentives.

Which hotels are best for MICE groups in major cities like Tokyo and Kyoto?

City	Hotel	Max Meeting Room (㎡)	Max Capacity (Theatre)	Features
Tokyo	The Tokyo Station Hotel	580㎡	500	Historic charm, direct station access
	Shangri-La Tokyo	1,060㎡	800	Panoramic city views, luxury service
	Park Hyatt Tokyo	540㎡	400	Iconic design, famous for Lost in Translation
	Grand Hyatt Tokyo	1,100㎡	1,000	In Roppongi Hills, modern & vibrant
Kyoto	The Ritz-Carlton, Kyoto	500㎡	350	Riverside location, traditional elegance
	Hyatt Regency Kyoto	1,000㎡	800	Spacious, modern, near Kyoto Station
	Hotel Kanra Kyoto	200㎡	120	Boutique, minimalist design, cultural experience

What are the top large-scale venues for conventions/expos?

Japan boasts a number of world-class convention and exhibition centers designed for large-scale events.

Tokyo Big Sight:

Japan's largest international exhibition center, featuring four halls and numerous conference rooms. Its total exhibition area is over 80,000 square meters.

Tokyo International Forum:

Located in the heart of Tokyo, this iconic venue has a unique glass atrium and eight halls, including a main hall that seats over 5,000 people. Its exhibition area is approximately 5,000 square meters.

Kyoto International Conference Center:

Nestled at the foot of Mt. Hiei, this venue offers a blend of natural beauty and modern facilities. Its main hall can accommodate over 2,000 people, with a total area of 156,000 square meters for conferences and events.

How can we ensure our meeting facilities meet international standards?

Japanese MICE facilities are renowned for their world-class quality. You can be confident that the venues will meet your standards. Hotels and conference centers are equipped with the latest AV technology, high-speed Wi-Fi, and professional on-site technical support. The service is defined by omotenashi, a deep-rooted Japanese hospitality that ensures every detail is meticulously handled with professionalism and care.

What unique incentive activities and experiences are available in Japan?

Japan offers a wealth of unique activities that go “Beyond Ordinary”:

Cultural Immersion:

Participate in a tea ceremony in Kyoto, take a kimono-dressing class, or learn the art of traditional crafts like pottery or gold leaf art.

Culinary Delights:

Join a sushi-making masterclass, enjoy a private geisha dinner, or embark on a lively food challenge in Osaka’s Dotonbori.

Outdoor Adventure:

Explore the Thousand Torii Gates of Fushimi Inari, hike at the base of Mount Fuji, or enjoy a thrilling winter adventure in Hokkaido.

What kind of unique venues are available for special events and gala dinners?

For a truly memorable event, consider these unique venues:

Historic Temples & Shrines:

Host a serene dinner in a temple garden or a private event at a shrine, offering an exclusive and spiritual atmosphere.

Classic Japanese Gardens:

Venues in Tokyo, Kyoto, or Kanazawa provide beautifully manicured landscapes and traditional tea houses, perfect for an elegant event.

Modern Museums:

Spaces like teamLab Borderless offer a dynamic and immersive backdrop for a welcome reception or gala dinner.

Traditional Ryotei:

Book a private room in a traditional Japanese restaurant for an intimate and authentic dining experience.

How can we arrange transportation for a large group in Japan?

Arranging transportation is seamless with a local expert. The service is defined by professionalism and punctuality.

For small groups (1-10 people): Luxury minivans like the 7-seater Toyota Alphard or 10-seater Toyota Hiace are ideal.

For large groups (20+ people): We arrange professional coach buses that are comfortable and efficient.

We provide comprehensive transfer services for airport pickups, daily hotel-to-venue shuttles, and transportation for off-site dinners and events.

What kind of dining experiences can we arrange for our team?

We offer a diverse range of dining experiences to suit any occasion:

Formal Dinners: A multi-course Kaiseki dinner for an exquisite cultural experience or a formal hotel gala dinner for a grand celebration.

Interactive & Casual: A hands-on sushi-making masterclass, a fun Osaka food challenge, or a sake tasting tour.

Unique Indulgence: A Kobe Wagyu beef experience in Sannomiya or a private geisha dinner in Kyoto's Gion district.

How far in advance should we book?

To ensure the best options, it is highly recommended to book your MICE event 3-6 months in advance. For events during Japan's peak seasons, such as cherry blossom (late March to early April) and autumn foliage (November), you should book 6-12 months in advance to secure top-tier hotels and unique venues.

What are standout incentive activities for teams?

Interactive Workshops: A hands-on sushi-making class or a traditional craft workshop allows teams to learn new skills together.

Team Challenges: An Osaka foodie challenge or a Shibuya city walk challenge promotes fun, friendly competition.

Adventure & Wellness: A Hakone onsen retreat or a Hokkaido winter adventure provides a perfect blend of relaxation and team bonding.

Are there English-speaking event planners and support staff available in Japan?

Yes, absolutely. All major MICE hotels, convention centers, and our local staff in Japan have dedicated English-speaking event planners and support staff. Their expertise and professionalism ensure clear communication and seamless execution for international clients.

Can you help us with a one-stop-shop solution from planning to execution?

Yes, as your Japan MICE expert, we specialize in providing a comprehensive, one-stop-shop solution. We handle every aspect of your event, from initial strategic planning and venue selection to all on-the-ground logistics, including transportation, dining, activities, and on-site support. Our goal is to create a seamless, high-impact experience for your team.

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Latest Asia MICE Reviews from Our Customers

Discover what our customers are saying about the latest Asia MICE. Browse through their recent reviews and feedback on tour arrangements, guides, transportation, attractions, dining, hotels, and detailed itineraries to plan your own unforgettable China tour. View All Customers Reviews >>

Chin Yien Ping

Malaysia

Took a day trip to Luoyang with Asia Odyssey…

Took a day trip to Luoyang with Asia Odyssey from Xi’an. The entire trip was well managed and proper instructions were given on how to board the train.

Upon arrival at Louyang, was met by tour leader, Jenny. Was taken to the amazing Longmen Groettoes and then Shaolin temple in the afternoon. Both attractions were interesting, scenic and a must go if you come to Luoyang.

Not being able to understand and read Chinese, we were grateful to have Jenny with us. She provided clear explanations on each cave, each site and each attraction and it is a different experience after having an understanding of the history.

After completing the attractions, was driven to Luoyang Tran station. As we were early, Jenny helped us changed our train tickets to earlier schedule and even accompanied us into the station to show us which platform to board the train. Hats off to her for the extra effort!

If you are a non chinese tourist, I will strongly recommend Asia Odyssey and Jenny…