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Looking for a high-quality MICE destination in Asia? Japan is the top choice - renowned for exceptional service, cultural richness, and meticulous attention to detail. While costs may be higher, the quality, precision, and experience far exceed expectations.
Japan excels in the premium MICE segment, with Tokyo and Kyoto as its twin pillars. How to choose?
Worry not about transfers - Japan’s efficient, punctual transportation system ensures seamless travel within and between cities via Shinkansen (bullet train), metro, and airport links.
株式会社Asia Odyssey Travel Japan for Your Meeting & Incentive Travel:
At Asia Odyssey Travel Japan (株式会社Asia Odyssey Travel Japan), our local team has curated top-tier venues, hotels, and experiences across the country. With experienced MICE planners, multilingual support, and end-to-end service, we ensure your event runs smoothly from start to finish.
After your meeting, follow our local expertise and dive into Japan’s wonders: explore UNESCO World Heritage sites, experience tea ceremonies, kimono dressing, ikebana, or enjoy kaiseki dining under cherry blossoms. From Mount Fuji to hot springs, Zen temples to Michelin-starred sushi - every moment is unforgettable.
Contact us today for free quote - we’ll send 3 customized venue options and creative incentive travel plans tailored to your team. Best plans, best prices!
Our dedicated team will connect you with the best resources to ensure your business success
We’ve built deep partnerships with top-tier meeting venues, 3-, 4-, and 5-star hotels, and offer unique incentive activities across Japan. With local access and global insight, we deliver inspiration and flawless coordination - turning your event vision into reality.
Our dedicated MICE team crafts fully customized programs tailored to your goals, budget, and corporate culture. We don’t follow templates - we design experiences that reflect your brand with precision, creativity, and impact.
No one-size-fits-all. We present three curated event plans - each with a detailed, all-inclusive quote. Compare, choose, and book with clarity, control, and confidence.
With deep roots in Japan, we know most tourist destinations inside and out. Our local team ensures seamless logistics and authentic cultural experiences - from Tokyo to Kyoto and Osaka, we deliver the very best.
Share your goals, budget, and vision - we’ll handle every detail. From concept to execution, we match the right places, activities, and moments to deliver a smooth, stress-free MICE journey.
No hidden fees. Our quotes break down every cost - venue, catering, transport, activities - so you know exactly where your budget goes. Plan with confidence, spend with clarity.
Tell us your team’s interests - we’ll design post-meeting adventures that inspire. From Tokyo’s Akihabara anime scene to Kyoto tea ceremonies, we create shared memories in Japan’s most iconic settings.
From airport pick-up to hotel, meetings, and sightseeing - we manage all transfers with reliable vehicles and professional drivers. Your team travels in comfort, on schedule, every step of the way.
When planning a MICE event in Japan, Tokyo is the top choice. As the country’s dynamic capital, it blends cutting-edge technology, global business infrastructure, and traditional culture into one vibrant metropolis. With two major international gateways - Narita and Haneda Airports - Tokyo offers seamless global connectivity. It’s ideal for large international conferences, corporate annual meetings, and high-end incentive travel.
Next, consider Kyoto, Japan’s ancient capital and cultural heart. Renowned for its serene temples, exquisite gardens, and preserved geisha districts, Kyoto offers a peaceful retreat into tradition. Perfect for smaller, high-end incentive trips, it’s ideal for experiences like tea ceremonies, kimono dressing, and private visits to UNESCO World Heritage sites. A top choice for cultural immersion and exclusive team bonding.
Or, choose Osaka - a city known for its warm hospitality, lively energy, and legendary food scene. Dubbed “Japan’s Kitchen,” it’s a paradise for food lovers. Explore Dotonbori and Shinsaibashi, join a local street food tour, or enjoy a fun, casual team dinner. Great for food-themed incentives, mid-to-large meetings, and events seeking a relaxed, engaging atmosphere.
The Tokyo International Exhibition Center, commonly known as Tokyo Big Sight, is Japan’s largest and most internationally recognized convention and exhibition complex. Its iconic inverted pyramid design has become a symbol of modern Tokyo.
Located in the vibrant Odaiba waterfront district, it’s easily accessible from central Tokyo and well-connected by public transport. With 115,420 sqm of exhibition space, it hosts major international trade shows, conferences, and corporate events.
The venue is divided into three main areas:
A highlight is the 60-meter-high glass atrium, a striking boat-shaped central hall that creates a grand and inspiring atmosphere. It also features 22 smaller meeting rooms, ranging from 50 to 300 people - perfect for breakout sessions, workshops, training, and private meetings.
Asia Odyssey Travel Tip:
Share your meeting purpose, estimated number of participants, and budget - we’ll help you secure the perfect space, tailored to your business needs.
To perfectly combine business with sightseeing in Tokyo, we recommend staying in Marunouchi / Tokyo Station area - the heart of Tokyo’s financial and business district. This prestigious neighborhood is home to top-tier luxury hotels like The Tokyo Station Hotel and Shangri-La Tokyo, offering world-class meeting facilities, refined service, and direct access to Tokyo Station - making it ideal for seamless travel and corporate events.
Another excellent choice is Ginza, Tokyo’s premier luxury district. Stay at iconic properties like Mandarin Oriental, Tokyo or Grand Hyatt Tokyo, renowned for their exceptional service, fine dining, and elegant ambiance - perfect for high-end meetings and executive retreats.
For vibrant urban experience, consider Shinjuku, Tokyo’s bustling hub of commerce, entertainment, and skyscrapers. Top hotels like Park Hyatt Tokyo and Hilton Tokyo offer modern meeting spaces, panoramic city views, and a dynamic atmosphere - ideal for teams seeking energy and inspiration.
Most luxury hotels offer 300-500 rooms, easily accommodating large groups. We recommend twin-bed or king-bed standard rooms, typically 30-45 sqm, with premium amenities: Separate bathtub and shower, Smart toilets, large smart TVs, high-speed Wi-Fi, Work desk with power outlets, safe, iron & ironing board, 24-hour room service, etc.
Additional facilities you can enjoy: multiple restaurants, business centers, fitness centers, indoor pools, full-service spas, saunas, steam rooms, and executive lounges.
Tip from Asia Odyssey Travel:
Whether you need one room or accommodations for 200 attendees, we’ll handle it all. Share your meeting purpose, group size, and budget - we’ll provide 3 customized hotel options with detailed quotes. Compare, choose, and book with confidence.
No matter how busy your schedule, a MICE event in Japan is a chance to savor its world-famous cuisine. Characterized by light, fresh flavors, exquisite presentation, and a focus on health, Japanese cuisine offers a delicious journey. Your team can try classic dishes such as sushi and sashimi, ramen, tempura, sukiyaki, and okonomiyaki.
Asia Odyssey Travel will expertly arrange all your dining, whether at your hotel or local restaurants.
For a productive lunch, we can arrange traditional kaigi bento (conference bento boxes) - a convenient and elegant option served directly in the meeting room. Alternatively, a hotel buffet lunch offers a wide variety of choices and a relaxed atmosphere for networking.
Coffee breaks are held in the morning and afternoon and can be customized by theme or season. Options include a “Japanese Matcha Break” with traditional sweets, or a “Healthy Fruit Break,” along with a selection of premium coffee, tea, and pastries.
For dinner, you can choose a formal hotel gala dinner in a grand ballroom for a sophisticated experience - perfect for award ceremonies. Or, for a deeper cultural immersion, we can arrange a traditional Japanese dinner in a private room serving exquisite kaiseki ryori, ideal for VIP events.
Expert Tip: Explore Ginza - home to Michelin-starred sushi, kaiseki, and French-Japanese fusion - or Tsukiji Outer Market for fresh seafood. We can customize gala dinners or street food city walks - just tell us your team’s preferences!
With our dedicated team based in Tokyo, Asia Odyssey Travel provides professional car service to meet all your MICE transportation needs. We offer a range of modern, meticulously maintained vehicles for your team's comfort and convenience.
Our comprehensive transfer services ensure a seamless experience for your entire itinerary. This includes:
Our drivers are highly professional, punctual, and courteous. They strictly adhere to schedules and are well-versed in the best routes to all hotels, venues, and attractions, ensuring efficient and safe travel.
Tip: Share your itinerary with us - we’ll arrange the perfect vehicle solution for your team.
Learn & Savor a Traditional Kyoto Tea Ceremony
Step into a centuries-old tea house and learn the art of preparing matcha under the guidance of a tea master. Discover the essence of “wa-kei-sei-jaku” (harmony, respect, purity, tranquility) as you participate in this meditative ritual, gaining a deeper appreciation for Japanese culture and team mindfulness.
Dress in Kimono & Explore Historic Kyoto
Dress in a traditional kimono and explore Kyoto’s historic streets, such as Ninenzaka and Kiyomizudera. Capture memorable photos and immerse yourself in the timeless elegance of Japanese fashion, while your team bonds over this unique and authentic cultural transformation.
Dine with Geisha & Discover Gion's Secrets
Host a private dinner for your team in a Gion ryotei, exclusively entertained by geisha. Enjoy exquisite kaiseki cuisine, traditional dance and music performances, and interactive cultural games. This intimate experience offers rare insight into the mysterious world of geisha.
Hike & Photograph Kyoto's Thousand Torii Gates
Walk beneath the iconic, endless red gates of Fushimi Inari Shrine. The scenic hike offers ample opportunities for team photos and inspiration. Absorb the spiritual energy and capture the beauty of one of Japan’s most photographed locations.
Relax & Reflect with Views of Mount Fuji
Relax at a ryokan by Lake Kawaguchi or Lake Yamanaka, with stunning views of Mount Fuji. Unwind in hot springs or organize a team golf day with the iconic mountain as your backdrop - ideal for reflection, team building, and inspiration.
Indulge in a Multi-Course Kaiseki Dinner
Indulge in a ten-course kaiseki dinner, featuring artfully arranged seasonal dishes that highlight the freshest ingredients. This culinary journey through “shun” (seasonality) epitomizes Japanese hospitality and offers your team a fine dining experience to remember.
Meet in Hakone & Unwind in Onsen Hot Springs
Hold a strategic meeting in the tranquil Hakone area, where modern facilities meet natural beauty. After productive discussions, unwind in an onsen hot spring, allowing your team to relax and rejuvenate amid mountain views and serene surroundings.
Gather for a Team Photo at Hakone Shrine
Gather your team at Hakone Shrine’s picturesque floating torii gate on Lake Ashi. This iconic spot is perfect for a group photo, symbolizing crossing into new beginnings and shared ambitions for future success.
Dive into Akihabara's Tech & Pop Culture
Dive into Tokyo’s Akihabara district, where your team can dine at a robot restaurant, shop for exclusive anime merchandise, and enjoy hands-on VR experiences. This tech and pop culture playground is perfect for creative incentives and team bonding.
Compete in an Osaka Foodie Challenge
Split into teams and embark on a culinary adventure in Dotonbori, Osaka’s vibrant food district. Compete to try local favorites like takoyaki, okonomiyaki, and kushikatsu, collecting stamps at each stop. The winning team receives a special prize - fun, interactive, and delicious!
Create Traditional Crafts in a Kyoto Workshop
In Kyoto, join a hands-on workshop to create traditional crafts such as pottery, gold leaf art, Japanese umbrellas, or fans. Each team member crafts a meaningful keepsake, fostering creativity and teamwork while connecting with Japanese heritage.
Master Sushi-Making with a Private Chef
Treat your team to a private sushi-making session led by a master chef. Learn essential techniques, from shaping rice to slicing fish, and enjoy tasting your own creations. This interactive culinary activity is both educational and rewarding.
Adventure in Hokkaido's Winter Wonderland
Head to Hokkaido in winter for skiing, snowmobiling, and ice fishing. After a day of snowy activities, host a team dinner in a cozy, snow-covered hotel. The perfect blend of adventure, relaxation, and celebration.
Walk & Feel the Pulse of Shibuya
Experience Tokyo’s energy with a team city walk through Shibuya, crossing the world-famous Scramble intersection. Participate in a fun, interactive scavenger hunt that lets everyone feel the pulse of the city while fostering collaboration.
Explore Japan's Anime & Gaming Culture
Organize a group shopping tour in Akihabara or visit the Ghibli Museum in Mitaka. Immerse your team in the worlds of anime and gaming, discovering the creative forces shaping modern Japanese pop culture.
Learn & Whisk Matcha in Uji
In Uji, Japan’s green tea capital, join a tea master for a hands-on matcha workshop. Learn to whisk the perfect bowl of matcha and understand the traditions of Japanese tea ceremony, exploring the values of harmony, respect, purity, and tranquility.
Dine on Premium Wagyu Beef in Kobe
Dine in Kobe’s Sannomiya district, renowned for elegant restaurants serving premium Wagyu beef. Savor luxurious multi-course meals highlighting the tenderness and flavor of true Kobe beef - an unforgettable gourmet treat for your team.
Visit Classic Japanese Gardens for Team Building
Visit beautiful Japanese gardens in Tokyo, Kyoto, or Kanazawa, where manicured landscapes, traditional tea houses, and peaceful paths provide the perfect setting for team-building activities, tea ceremonies, and cultural exploration in a serene environment.
Destination
Planned Date
Number of Participants
Event Type (Purpose)
Data in submission...For first-timers to Japan for incentive travel, we highly suggest spending 7–10 days here. Cover Tokyo, Kyoto, and Osaka - the best cities in Japan! For meetings and travel, focus on your main MICE destination, and allow 1-2 days for exploration to experience Japan’s essence. Customizable Japan tours are available! Local agency, best price!
Tokyo - Global Gateway & Innovation Hub
As the nation's capital and a global business hub, Tokyo is the premier destination for large-scale meetings and conferences. It’s known for its modern infrastructure, innovative technology, diverse entertainment, and world-class hotels.
Kyoto - Cultural Heart & Timeless Elegance
The cultural heart of Japan, Kyoto is an ideal choice for high-end incentives and smaller, more exclusive meetings. The city offers a serene backdrop of ancient temples, tranquil gardens, and traditional architecture, providing a profoundly authentic experience.
Osaka - Vibrant Energy & Culinary Capital
A vibrant and dynamic city, Osaka is a major commercial center and a culinary paradise. It offers a lively atmosphere and is a perfect base for exploring the Kansai region, which includes Kyoto and Nara. Osaka is well-suited for team-building events and food-focused incentives.
| City | Hotel | Max Meeting Room (㎡) | Max Capacity (Theatre) | Features |
|---|---|---|---|---|
| Tokyo | The Tokyo Station Hotel | 580㎡ | 500 | Historic charm, direct station access |
| Shangri-La Tokyo | 1,060㎡ | 800 | Panoramic city views, luxury service | |
| Park Hyatt Tokyo | 540㎡ | 400 | Iconic design, famous for Lost in Translation | |
| Grand Hyatt Tokyo | 1,100㎡ | 1,000 | In Roppongi Hills, modern & vibrant | |
| Kyoto | The Ritz-Carlton, Kyoto | 500㎡ | 350 | Riverside location, traditional elegance |
| Hyatt Regency Kyoto | 1,000㎡ | 800 | Spacious, modern, near Kyoto Station | |
| Hotel Kanra Kyoto | 200㎡ | 120 | Boutique, minimalist design, cultural experience |
Japan boasts a number of world-class convention and exhibition centers designed for large-scale events.
Tokyo Big Sight:
Japan's largest international exhibition center, featuring four halls and numerous conference rooms. Its total exhibition area is over 80,000 square meters.
Tokyo International Forum:
Located in the heart of Tokyo, this iconic venue has a unique glass atrium and eight halls, including a main hall that seats over 5,000 people. Its exhibition area is approximately 5,000 square meters.
Kyoto International Conference Center:
Nestled at the foot of Mt. Hiei, this venue offers a blend of natural beauty and modern facilities. Its main hall can accommodate over 2,000 people, with a total area of 156,000 square meters for conferences and events.
Japanese MICE facilities are renowned for their world-class quality. You can be confident that the venues will meet your standards. Hotels and conference centers are equipped with the latest AV technology, high-speed Wi-Fi, and professional on-site technical support. The service is defined by omotenashi, a deep-rooted Japanese hospitality that ensures every detail is meticulously handled with professionalism and care.
Japan offers a wealth of unique activities that go “Beyond Ordinary”:
Cultural Immersion:
Participate in a tea ceremony in Kyoto, take a kimono-dressing class, or learn the art of traditional crafts like pottery or gold leaf art.
Culinary Delights:
Join a sushi-making masterclass, enjoy a private geisha dinner, or embark on a lively food challenge in Osaka’s Dotonbori.
Outdoor Adventure:
Explore the Thousand Torii Gates of Fushimi Inari, hike at the base of Mount Fuji, or enjoy a thrilling winter adventure in Hokkaido.
For a truly memorable event, consider these unique venues:
Historic Temples & Shrines:
Host a serene dinner in a temple garden or a private event at a shrine, offering an exclusive and spiritual atmosphere.
Classic Japanese Gardens:
Venues in Tokyo, Kyoto, or Kanazawa provide beautifully manicured landscapes and traditional tea houses, perfect for an elegant event.
Modern Museums:
Spaces like teamLab Borderless offer a dynamic and immersive backdrop for a welcome reception or gala dinner.
Traditional Ryotei:
Book a private room in a traditional Japanese restaurant for an intimate and authentic dining experience.
Arranging transportation is seamless with a local expert. The service is defined by professionalism and punctuality.
For small groups (1-10 people): Luxury minivans like the 7-seater Toyota Alphard or 10-seater Toyota Hiace are ideal.
For large groups (20+ people): We arrange professional coach buses that are comfortable and efficient.
We provide comprehensive transfer services for airport pickups, daily hotel-to-venue shuttles, and transportation for off-site dinners and events.
We offer a diverse range of dining experiences to suit any occasion:
Formal Dinners: A multi-course Kaiseki dinner for an exquisite cultural experience or a formal hotel gala dinner for a grand celebration.
Interactive & Casual: A hands-on sushi-making masterclass, a fun Osaka food challenge, or a sake tasting tour.
Unique Indulgence: A Kobe Wagyu beef experience in Sannomiya or a private geisha dinner in Kyoto's Gion district.
To ensure the best options, it is highly recommended to book your MICE event 3-6 months in advance. For events during Japan's peak seasons, such as cherry blossom (late March to early April) and autumn foliage (November), you should book 6-12 months in advance to secure top-tier hotels and unique venues.
Interactive Workshops: A hands-on sushi-making class or a traditional craft workshop allows teams to learn new skills together.
Team Challenges: An Osaka foodie challenge or a Shibuya city walk challenge promotes fun, friendly competition.
Adventure & Wellness: A Hakone onsen retreat or a Hokkaido winter adventure provides a perfect blend of relaxation and team bonding.
Yes, absolutely. All major MICE hotels, convention centers, and our local staff in Japan have dedicated English-speaking event planners and support staff. Their expertise and professionalism ensure clear communication and seamless execution for international clients.
Yes, as your Japan MICE expert, we specialize in providing a comprehensive, one-stop-shop solution. We handle every aspect of your event, from initial strategic planning and venue selection to all on-the-ground logistics, including transportation, dining, activities, and on-site support. Our goal is to create a seamless, high-impact experience for your team.
Aisha
Malaysia
Highly recommended for families seeking history and nature. The desert experience at Shapotou was unforgettable, and seeing the massive Western Xia Tombs gave us a real history lesson. The highlight was tasting the excellent wine at Xige Winery—a pleasant surprise in China's west! The tour was well-organized, and the guide and driver were exceptional, ensuring a smooth and enjoyable journey.
Destination(s): Ningxia
Date of Experience: Sep 02, 2025
Tour Customized by: Nicole
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Emily Johnson
USA
Expert guides and seamless logistics made our trip truly exceptional. Highly recommended! The Tengger Desert's colorful lakes were a surreal highlight after an unforgettable night camping under Shapotou's starry sky. The history, wine, and off-roading created a perfect, diverse adventure.
Destination(s): Ningxia
Date of Experience: Oct 09, 2025
Tour Customized by: Anthony
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Ryan Tan
Singapore
The perfect mix of history, wine tasting, and desert adventures, especially camping in Shapotou under the stars. Highlights included the stunning Western Xia Tombs and Xige Winery. Truly unique and well-organized—highly recommended!
Destination(s): Ningxia
Date of Experience: Jun 12, 2025
Tour Customized by: Danny
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