Meetings & Incentive Travel in Shanghai | Shanghai MICE Events Service

Shanghai: China’s Top 1 MICE Hub for Meetings & Incentive Travel

What We Can Do For Your Meetings + Travel in Shanghai

We support you with meeting venues, hotels, dining, accommodation, and transportation - full service support

Select Meeting Venues: International Brands with Spacious, Modern Spaces for Your Group

Planning a meeting in Shanghai for 30 to 500 attendees? You're in luck. The city offers abundant high-quality venues, with 30-500㎡ multifunctional ballrooms available across dozens of 4- and 5-star hotels - perfect for mid-sized corporate meetings, product launches, and team gatherings.

Choose from top international brands you know and trust:

Marriott, InterContinental, Hyatt, Shangri-La, Hilton, and more - all located in central areas like Pudong, Jing’an, and the Bund, with excellent transport access.

All recommended venues feature professional meeting facilities to ensure a seamless experience:

Column-free ballrooms (unobstructed views & flexible layouts)
High-speed Wi-Fi and dedicated bandwidth
LED walls or large projection screens
Full audio-visual systems (sound, lighting, microphones)
On-site technical support

Pro Tip:

(1) Tell us your group size, date, and style of meeting - we’ll send you 3 tailored hotel options with pricing, floor plans, and recommendations.
(2) For the best availability, please contact us at least 1 month in advance.
(3) Ideally, 3 months ahead for peak season (Oct-Dec).

Arrange Shanghai Dining Experience & Coffee Break During Meeting

Lunch: Buffet Lunch

For your meeting lunches, the most popular choice is lunch buffet, known for its rich and varied selection. These buffets skillfully combine both Western and Chinese cuisines, featuring local specialties like Braised Pork Belly and Salted Pork with Fresh Bamboo Shoot Soup alongside international favorites. You can even customize a corporate-themed menu to perfectly align with your event's goals.

Dinner: From Grand Galas to Unique Local Flavors

For evening dining, whether it's Gala Dinner or incentive meal, Shanghai offers sophisticated choices. You can host formal events in elegant hotel banquet halls, or explore the city's impressive array of Michelin-starred restaurants. A Bund river cruise is a classic option, combining stunning city views with exquisite dining. Alternatively, immerse yourselves in local culture at high-quality local specialty restaurants for an authentic Shanghainese dinner, often accompanied by traditional Pingtan performances.

Coffee Breaks

During your meeting, hotels can arrange one or two coffee breaks (morning/afternoon). These include coffee, tea, juices, and mineral water, along with a selection of delicate refreshments that blend Western treats like macarons with traditional Chinese pastries.

Provide Accommodation in Shanghai: Comfortable, Spacious

Most international brand hotels in Shanghai offer 300-500 rooms, with the capacity to accommodate 600-1,000 guests through coordinated bookings - perfect for mid- to large-sized corporate events.

Rooms are spacious (40-50 sqm) and thoughtfully designed, featuring luxurious beds, premium linens, high-speed Wi-Fi, multimedia systems, in-room safe, mini-bar, and tea/coffee facilities. Choose from Deluxe Twin, King, Executive, or Suite categories - many with stunning views of the city skyline or green spaces.

Beyond the room, enjoy full hotel amenities:

24-hour gym and indoor swimming pool
All-day dining and lobby bars
Some hotels even offer golf simulators or training areas

Ideal for meeting attendees, the combination of comfort, consistency, and connectivity ensures your team rests well and stays productive.

Seamless Transfers Across Shanghai: Coach & Vehicle Support in Shanghai

Asia Odyssey Travel has our own vehicle and drivers’ team in Shanghai. We provide a full range of well-maintained vehicles to suit your group size and needs:

Coaches(35-55 seats) for large teams - ideal for airport transfers, inter-hotel shuttles, and full-day tours. Equipped with AC, luggage space, and PA system.
Minicoaches(14-18 seats) - a comfortable balance of capacity and flexibility.
Sedans & MPVs(4-8 seats) - perfect for VIPs, media, or last-minute pickups.

All vehicles are non-smoking, air-conditioned, and fully insured.

Our drivers have over 10 years of experience, know Shanghai’s traffic rules and restrictions, and arrive 30 minutes early at pickup points. They are polite, professional, and always ready to assist with luggage and guest guidance.

Reliable, safe, and seamless - we ensure your team moves smoothly from arrival to departure.

Shanghai's Best: Exclusive Incentive Experiences for Your Team

Inspire your team with unique experiences. You choose. We perfect the plan.

Real Moments, Real Shanghai: Our Travelers’ Photos

Lujiazui District located in the Pudong New Area of Shanghai

Pudong skylines on the eastern bank of the Huangpu River

Visit Yuyuan Garden in Small Group with AOT

Visit Shanghai Tower for Panoramic View with AOT

Explore Modern Shanghai in Small Group with AOT

Wukang Road, a famous street located in French Concession

Shanghai Tianzifang for Shikumen Architecture

In-store shoppers can scan an item's barcode using the supermarket app to learn its source

Shanghai MICE & Incentive Travel FAQs

What are the best 5-star hotels in Shanghai for meetings?

We recommend The Ritz-Carlton Pudong, St. Regis Shanghai Jing’an, and JW Marriott Marquis Shanghai - all offer spacious ballrooms (300–1,500㎡), advanced AV systems, and professional meeting support. They’re ideal for 50-300-person events.

Do these hotels have dedicated meeting rooms and breakout spaces?

Yes, most international 5-star hotels provide main ballrooms + multiple breakout rooms, perfect for training sessions, panel discussions, or team workshops. We can help you choose based on layout needs.

How far in advance should I book a meeting venue in Shanghai?

We recommend booking at least 3 months ahead, especially for events between September and December (peak season). For large groups or high-demand hotels, 4-6 months is ideal.

Can you arrange both the meeting venue and incentive travel in Shanghai?

Absolutely! We specialize in end-to-end MICE solutions - from securing your meeting space to designing post-event experiences like Bund night cruises, Wukang Road City Walks, or day trips to Suzhou & Hangzhou.

What unique team-building or incentive activities do you offer in Shanghai?

Popular options include:

Private Huangpu River dinner cruise
Old Shanghai City Walk with food tasting
Custom cheongsam-making experience
Art & tea ceremony at West Bund
Day trip to Zhujiajiao water town

How do you ensure a smooth meeting experience from start to finish?

We provide:

One dedicated project manager
Pre-event site inspection
On-site coordination team
Real-time support during the event
Post-event summary report

Can you customize the program based on our team size, budget, and goals?

Yes! Whether you have 20 or 300 people, a tight budget or luxury expectations - we design fully tailored MICE programs that align with your corporate culture, brand, and objectives.

Asia's Trending MICE Hotspots - Recommended for You

Latest Asia MICE Reviews from Our Customers

Discover what our customers are saying about the latest Asia MICE. Browse through their recent reviews and feedback on tour arrangements, guides, transportation, attractions, dining, hotels, and detailed itineraries to plan your own unforgettable China tour. View All Customers Reviews >>

Nian Chih Hwang

Singapore

223

Rated 5 out of 5 stars North Xinjiang from Urumqi to Ili in 8 days

Cecilia planned our North Xinjiang 8-day experience. The experience was excellent. Although the trip was brief, my grassland experience was fulfilled. We visited DuShanZi, Naraty grassland, Karajun grassland, and Sayram Lake along the way. We had an amicable English speaking Tour guide from Urimqi. This was our second trip that was planned by Cecilia. I provided my dates and accommodation choices and she organised the trip for us. Both trips were memorable. For this trip, I asked for a mixture of hotel and grassland accommodations. The home stay and capsule cabin selections were delightful. I would recommend Cecilia to my colleagues and friends who might want to have individual customised tours in China.

Destination(s): Xinjiang

Date of Experience: Jun 21, 2025

Tour Customized by: Cecilia

You May be Interested in This Tour: Customized Tour

amish mehta

Singapore

172

If there was a rating on various…

If there was a rating on various parameters , we would without any hesitation give full marks to Asian odyssey on all counts . The efforts they take to plan the trip taking into consideration all your preferences is exemplary . Here I would like to make a special mention of Kristen ( our relationship manager ) who was not so patient in our planning ( answering all our queries so diligently and promptly ) , the costing of the trip etc . What was unique and praiseworthy was the constant hand holding by Kristen right thru the trip despite the fact that we had competent guides at all places . This gave us so much comfort . And now especially for us vegetarians who were scared by everyone that vegetarian food will be a challenge in China - the local guides under advise from Kristen ensured that we not only got our vegetarian food but one of the most delectable Chinese fare we have had so far . And I would like to end by also mentioning the small gestures, accommodating last minute requests ( often complimentary ) was so appreciable . Our next trip anywhere in Asia is certainly going to be with Asian Odyssey

Date of Experience: Jun 27, 2025

Tour Customized by: Kristin

You May be Interested in This Tour: Customized Tour

Pinny

Australia

159

16 Days China zhangjajie Yunnan private tour.

We just come back from 16 days China Zhangjajie Yunnan private tour with Asia Odyssey Travel (7 June 2025 to 22 June 2025).

There were 28 of us lead by Ridwan Liem. We had such a wonderful time in there arrange by Kyle and Betty.

We much appreciate kindly for the hospitality and service given to us a complementary dinner and a birthday cake to one of our member group having birthday at the last day of our tour by Kyle and Betty.

The tour guides Frank, Ever, Liz, Cindy and Aten are very professional, knowledgeable and good english speaking.
The guides explaining all our questions and recommending affordable delicious food in town to us.
Not least the drivers very excellent driving.

We are all very satisfied with our holiday.
Highly recommended to anyone who wishes to plan a trip to these beautiful places in China with Asia Odyssey Travel service.

Thank you Kyle, Betty and Asia Odyssey Travel.
Wishing you all the best.
Kind regards
Pinny
(on behalf of members group, Sydney)