Hangzhou MICE Service: Hangzhou Meeting Incentive Travel

Hangzhou MICE & Incentive Travel: Customized by Asia Odyssey Travel

What We Can Do For Your Meetings + Travel in Hangzhou

We support you with meeting venues, hotels, dining, accommodation, and transportation - full service support

Hangzhou International Expo Centre: A World-Class Venue for Your MICE Event

Located in the heart of Qianjiang Century City, the Hangzhou International Expo Centre (杭州国际博览中心) forms a dynamic convention cluster with the Olympic Sports Complex and Hangzhou Olympic Sports Centre. It was the iconic venue for the G20 Hangzhou Summit, and the original summit spaces - including the main hall, banquet hall, and press centre - are preserved for events, offering a touch of global history.

With 85,000 sqm of exhibition space across 19 halls and 27,000 sqm of dedicated meeting space, it’s one of China’s largest and most advanced MICE venues. The centre features over 60 meeting rooms of various sizes, including a grand ballroom for 5,000 guests, ideal for large conferences, forums, and gala dinners.

The venue includes an on-site hotel for seamless accommodation, plus full commercial amenities - restaurants, cafes, and retail - for dining and convenience.

Whether you're hosting a major international summit or a mid-sized corporate meeting, the Hangzhou International Expo Centre combines scale, sophistication, and smart design.

Tip from Asia Odyssey Travel: Just tell us your group size and budget - we’ll help you select the perfect meeting space at the Hangzhou International Expo Centre, with full support from planning to execution.

Meeting at Luxury Hotel - We’ll Provide 3 Tailored Hotel Options

To best support your meeting, we recommend staying in Qiantang New City & Olympic Expo Area - ideal if your event is at the Hangzhou International Expo Centre. Top choices include InterContinental Hangzhou, Hangzhou Marriott Hotel Qianjiang, and Sheraton Hangzhou Binjiang, offering seamless access and professional meeting facilities.

Second, consider the West Lake & City Centre area - a classic choice with excellent transport links and rich cultural attractions. Perfect for combining business with sightseeing, hotels like Le Meridien Hangzhou and Sofitel Hangzhou West Lake offer scenic views and a refined atmosphere, ideal for incentive travel and executive retreats.

From past experience, we’ve arranged meetings at venues in both districts:

Hotel Indigo Hangzhou

Intimate and stylish, with the Indigo Room (120㎡) fits 80 guests (theatre style), perfect for small meetings.

Holiday Inn Hangzhou Qianjiang Flavors

Spacious 350㎡pillar-free hall (up to 250 guests), plus 3 breakout rooms.

Wyndham Grand Plaza Royale

1,000㎡ total meeting space, including 700㎡ ballroom (up to 500 guests).

Zhongwei Sunny Hotel

Features 7 meeting rooms; the Geshan Hall (550㎡) fits 500 guests (theatre style) - great for mid-to-large conferences.

Tip from Asia Odyssey Travel:

Share your meeting purpose, group size, and budget - we’ll customize your ideal venue. We’ll send 3 tailored hotel options with detailed - all-inclusive quotes, easy to compare and decide.

Hangzhou Meeting Dining: Lunch, Dinner, Coffee Break Ideas

During or after your meeting, experience Hangzhou cuisine - known as Hangbangcai, a refined branch of Zhejiang cuisine. Famous for its light, fresh, tender, and delicate flavors, it highlights seasonal ingredients and subtle artistry. Signature dishes include West Lake Vinegar Fish, Dongpo Pork, Longjing Shrimp, Beggar’s Chicken, and Water Shield Soup.

We can arrange all your dining needs:

Buffet Lunch

The most convenient option. Most 5-star hotels offer well-balanced buffet meals - with both Chinese and Western choices -ideal for group meetings and diverse tastes.

Coffee Breaks

Served in the morning and afternoon (15-30 minutes), featuring coffee, tea, and pastries. We can upgrade with local Hangzhou treatslike Dingsheng Cake, Osmanthus Lotus Root, and Cong Bao Hui - a delicious touch of local culture.

Dinner at Local Restaurants

1,000㎡ total meeting space, including 700㎡ ballroom (up to 500 guests).

Zhongwei Sunny Hotel

Perfect for formal banquets, business receptions, or team gatherings. We recommend: Lou Wai Loua century-old landmark by West Lake, serving classic Hangbang cuisine; Zhi Wei Guan - a renowned heritage brand, ideal for smaller, authentic dinners.

Let us design your dining experience that blends elegance, tradition, and team connection - making your Hangzhou meeting truly memorable.

Accommodation in Hangzhou: Know Room Type, Size & Facilities

For your MICE event in Hangzhou, we recommend two prime areas: Qiantang New City and the West Lake area - each offering distinct advantages.

Qiantang New City, on the east bank of the Qiantang River, is Hangzhou’s modern business and innovation hub. Well-connected by metro and close to the Hangzhou International Expo Centre and Olympic Sports Complex, it’s ideal for large conferences and corporate events. Hotels here feature spacious rooms: Deluxe Rooms (40-50 sqm) and Executive Rooms (50-60 sqm) - perfect for business travelers.

The West Lake area remains the top choice for international guests and incentive groups. Surrounded by natural beauty, it offers a serene atmosphere with easy access to cultural sights. Stay at iconic properties like Four Seasons Hotel Hangzhou at West Lake or Shangri-La Hangzhou, where Deluxe Rooms (30-40 sqm) and Suites (40-60 sqm) blend elegance with comfort.

All partner hotels provide premium amenities:

High-quality mattresses and linens
Ensuite bathrooms with shower and bathtub
Free high-speed Wi-Fi and international TV channels
Mini-fridge, in-room safe, and express laundry service
Butler and concierge support (available in select hotels)

Facilities include fitness centres, indoor pools, spas, multiple dining options, children’s play areas, and tranquil gardens.

Let us help you choose the perfect stay. Free quote and competitive rates available!

Vehicle Service in Hangzhou - Smooth, Stress-Free Transportation

At Asia Odyssey Travel, we believe every meeting journey should be seamless, safe, and stress-free. We specialize in providing professional transportation solutions for meetings and events across Hangzhou.

Our services cover all your logistical needs:

Transfers from Hangzhou Xiaoshan International Airport, Hangzhou Railway Station, and East Railway Stationto downtown
Hotel and exhibition center shuttles
Transport for post-event tours and team excursions
Day trips to nearby water towns and cultural sites

We offer a diverse fleet of modern, well-maintained vehicles to suit your group size and budget:

5-seat Mercedes-Benz(sedan)
7-seat Mercedes-Benz V-Class(MPV)
18-, 37-, 49-seat coaches(for large groups)

Every vehicle is regularly serviced, spotlessly clean, and equipped for comfort and safety. Our professional drivers have over 10 years of experience - known for punctuality, courtesy, and expert knowledge of Hangzhou’s roads.

We deliver exceptional value without compromising quality. Contact us to discuss your event plan - we’ll ensure your team moves smoothly from arrival to departure.

Fresh Incentive Travel Experiences in Hangzhou - Pick Your Likes

Inspire your team with unique experiences. You choose. We perfect the plan.

Real Moments, Real Hangzhou: Our Travelers’ Photos

Hangzhou MICE & Incentive Travel FAQs

What are the top 5-star hotels in Hangzhou for meetings, and what kind of meeting facilities do they offer?

Hotel Name	Meeting Facilities	Maximum Capacity	Location
Four Seasons Hotel Hangzhou at West Lake	Elegant ballrooms, flexible meeting spaces, advanced AV equipment, event planning services	~200	West Lake
InterContinental Hangzhou	Grand ballroom, multiple function rooms, conference technology, catering options	2,000+	Qianjiang New City
Grand Hyatt Hangzhou	Ballroom, breakout rooms, lake views, high-tech support	700+	West Lake
JW Marriott Hotel Hangzhou	Flexible event spaces, professional support, modern facilities	600+	City Center
Shangri-La Hangzhou	Multiple ballrooms and meeting rooms, lakeside settings, garden venues	800+	North West Lake

What are the key features of Hangzhou's main convention centers, and which is best for a large-scale international conference?

Convention Center	Key Features	Best For
Hangzhou International Expo Center	850,000 sqm, over 61 meeting rooms, world-class AV, G20 host, large exhibition halls, riverfront location	Large-scale international conferences
Hangzhou International Conference Center	Iconic golden globe design, multiple ballrooms, advanced tech, direct hotel access (InterContinental)	Medium to large conferences
White Horse Lake Convention Center	Modern facilities, multiple halls, exhibition spaces	Expos, exhibitions, conferences

For very large-scale international conferences, the Hangzhou International Expo Center is the top choice.

Are there hotels in Hangzhou with large conference rooms or ballrooms for over 200 people?

Yes.

Almost all major 5-star hotels in Hangzhou, including InterContinental, Grand Hyatt, JW Marriott, and Shangri-La, offer ballrooms and meeting spaces that can accommodate over 200 guests. The InterContinental Hangzhou’s Grand Ballroom, for example, can host more than 2,000 people.

What are some unique incentive travel activities in Hangzhou, combining its famous West Lake and tea culture?

Private West Lake boat cruise
Tea-picking and tasting in Longjing Tea Village
Guided cycling tours around West Lake
Hands-on tea processing workshop with a tea master
West Lake Impression light show
Traditional Chinese calligraphy or painting class beside the lake

How can we arrange memorable dining experiences for a MICE group, from authentic local cuisine to fine dining?

Hangzhou offers a range of options from elegant banquets in 5-star hotel restaurants to authentic local experiences at renowned eateries such as Lou Wai Lou, known for West Lake cuisine. Private lakeside or garden dinners, rooftop dining with city views, and themed banquets in historic venues can also be arranged for a memorable culinary journey.

How does Hangzhou's reputation as a tech hub (e.g., Alibaba) influence MICE events, and are there any tech-forward venues or experiences available?

Hangzhou’s status as the home of Alibaba and a leader in digital innovation enhances its appeal for tech-focused MICE events. Many venues offer smart meeting technologies, interactive displays, and high-speed connectivity. Groups can visit Alibaba’s headquarters, experience smart city applications, or organize themed events in tech-inspired venues such as the Alibaba Cloud Town.

How convenient is transportation from Hangzhou Xiaoshan International Airport to major hotels and meeting venues?

Transportation is highly convenient, with most major hotels and meeting venues located 30–50 minutes by car from Hangzhou Xiaoshan International Airport. Options include airport shuttles, private transfers, taxis, and efficient public transportation.

Can you arrange gala dinners or themed events at scenic locations in Hangzhou?

Yes, it is possible to arrange gala dinners or themed events at stunning venues such as lakeside gardens, traditional pavilions by West Lake, private villas, or even on a boat cruise. These locations offer a unique atmosphere and unforgettable views for special occasions.

What team-building options are popular with incentive groups in Hangzhou?

Popular team-building activities include dragon boat racing on West Lake, traditional tea ceremonies, outdoor treasure hunts in scenic areas, cycling tours, calligraphy and painting workshops, and immersive cultural experiences in ancient water towns nearby.

Are English-speaking guides and translators available for MICE events in Hangzhou?

Yes, professional English-speaking guides, interpreters, and event staff are readily available in Hangzhou to assist with meetings, tours, and cultural activities, ensuring smooth communication for international groups.

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Latest Asia MICE Reviews from Our Customers

Discover what our customers are saying about the latest Asia MICE. Browse through their recent reviews and feedback on tour arrangements, guides, transportation, attractions, dining, hotels, and detailed itineraries to plan your own unforgettable China tour. View All Customers Reviews >>

Nian Chih Hwang

Singapore

223

Rated 5 out of 5 stars North Xinjiang from Urumqi to Ili in 8 days

Cecilia planned our North Xinjiang 8-day experience. The experience was excellent. Although the trip was brief, my grassland experience was fulfilled. We visited DuShanZi, Naraty grassland, Karajun grassland, and Sayram Lake along the way. We had an amicable English speaking Tour guide from Urimqi. This was our second trip that was planned by Cecilia. I provided my dates and accommodation choices and she organised the trip for us. Both trips were memorable. For this trip, I asked for a mixture of hotel and grassland accommodations. The home stay and capsule cabin selections were delightful. I would recommend Cecilia to my colleagues and friends who might want to have individual customised tours in China.

Destination(s): Xinjiang

Date of Experience: Jun 21, 2025

Tour Customized by: Cecilia

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amish mehta

Singapore

172

If there was a rating on various…

If there was a rating on various parameters , we would without any hesitation give full marks to Asian odyssey on all counts . The efforts they take to plan the trip taking into consideration all your preferences is exemplary . Here I would like to make a special mention of Kristen ( our relationship manager ) who was not so patient in our planning ( answering all our queries so diligently and promptly ) , the costing of the trip etc . What was unique and praiseworthy was the constant hand holding by Kristen right thru the trip despite the fact that we had competent guides at all places . This gave us so much comfort . And now especially for us vegetarians who were scared by everyone that vegetarian food will be a challenge in China - the local guides under advise from Kristen ensured that we not only got our vegetarian food but one of the most delectable Chinese fare we have had so far . And I would like to end by also mentioning the small gestures, accommodating last minute requests ( often complimentary ) was so appreciable . Our next trip anywhere in Asia is certainly going to be with Asian Odyssey

Date of Experience: Jun 27, 2025

Tour Customized by: Kristin

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Pinny

Australia

159

16 Days China zhangjajie Yunnan private tour.

We just come back from 16 days China Zhangjajie Yunnan private tour with Asia Odyssey Travel (7 June 2025 to 22 June 2025).

There were 28 of us lead by Ridwan Liem. We had such a wonderful time in there arrange by Kyle and Betty.

We much appreciate kindly for the hospitality and service given to us a complementary dinner and a birthday cake to one of our member group having birthday at the last day of our tour by Kyle and Betty.

The tour guides Frank, Ever, Liz, Cindy and Aten are very professional, knowledgeable and good english speaking.
The guides explaining all our questions and recommending affordable delicious food in town to us.
Not least the drivers very excellent driving.

We are all very satisfied with our holiday.
Highly recommended to anyone who wishes to plan a trip to these beautiful places in China with Asia Odyssey Travel service.

Thank you Kyle, Betty and Asia Odyssey Travel.
Wishing you all the best.
Kind regards
Pinny
(on behalf of members group, Sydney)