Beijing Incentive Travel, Meeting + Travel & Tours

Beijing Meetings & Incentive Travel - Fully Customized by Asia Odyssey Travel

What We Can Do For Your Meetings + Travel in Beijing

We support you with meeting venues, hotels, dining, accommodation, and transportation - full service support

Beijing MICE at Yanqi Lake International Convention & Exhibition Center

Beijing Yanqi Lake International Convention & Exhibition Center

For a truly professional meeting experience, consider the Yanqi Lake International Convention & Exhibition Center (北京雁栖湖国际会展中心) - a prestigious venue that hosted the APEC Economic Leaders’ Meeting.

For business, it features over 70 modern meeting rooms, suitable for events from 10 to 5,000 attendees, including conferences, seminars, and workshops. All spaces are fully equipped with advanced audiovisual systems, high-speed Wi-Fi, and flexible layouts. Professional catering services are available for coffee breaks, lunches, and gala dinners.

Surrounded by the clear waters of Yanqi Lake and the rolling Yanshan Mountains, the center offers a serene, inspiring environment. The air is fresh, the scenery breathtaking - perfect for focus, creativity, and team bonding.

Ideal for corporate retreats, high-level summits, or incentive events, this venue combines world-class facilities with natural beauty, making it a unique choice for impactful meetings just outside Beijing.

Meeting Venue (Hotel): 3 Options for You, Luxury & Advanced

How many travelers are in your group? Prefer 4-star or 5-star service? Share your needs - we’ll research and send you 3 tailored hotel options, each with a detailed quote for venue, catering, and technical setup.

In Beijing, the right hotel isn’t just a place to meet - it’s where decisions are made. The city offers numerous 5-star international hotels in prime locations - from Guomao to Financial Street - with meeting spaces ranging from 500 to 2,200 sqm, perfect for groups of 30 to 1,200.

Our selected venues are top choices for corporate annual meetings, strategy sessions, and high-level private gatherings. Elegant ballrooms and flexible function rooms can be customized for business meetings, product launches, cocktail receptions, or private dinners.

All hotels feature: High-speed Wi-Fi, Professional AV systems (LED screens, projectors, sound), Video conferencing support, Full thematic décor options...

Tips from Asia Odyssey Travel:

Get 3 hotel plans tailored to your group -free quote.
Need extra services? Just ask -we’ll include them.

Dining Experience: We Cover Lunch, Dinner & Coffee Break

No need to worry about meals for your group - we’ll handle all dining arrangements during your meeting in Beijing.

We offer a variety of catering options to suit every occasion:

Formal Banquets

Perfect for annual dinners or celebrations, hosted in grand ballrooms with elegant service.

Buffet Meals

Chinese-Western fusion spreads with diverse choices to satisfy all tastes.

Themed Dinners & Custom Menus

Tailored to your event’s theme or brand, adding a unique cultural or creative touch.

Cocktail Receptions

Elegant mixers with a selection of canapés, dim sum, and signature drinks.

Coffee Breaks

Refreshing intervals with premium coffee, tea, juice, and delicate pastries -both Chinese and Western styles. You can decide cover one or two coffee breaks (morning or afternoon) based on your needs.

All hotels we partner with have professional banquet teams experienced in setup, timing, table service, and menu pairing. From layout design to drink coordination, every detail is managed to ensure smooth, stress-free dining - and results that exceed expectations.

Accommodation in Beijing: Comfortable, Spacious, for Views of Imperial Beijing

Most 5-star luxury hotels are located in central areas - near the Forbidden City, Tiananmen, Temple of Heaven, Guomao, or Sanlitun - offering excellent access to business and cultural landmarks.

Designed with a blend of modern luxury and traditional Chinese elements, these hotels feature 300-600 spacious rooms, including deluxe, executive, suites, and presidential suites. For groups, hotels usually have enough twin-bed rooms to accommodate two guests per room. For VIPs, we recommend king-sized suites. (Room quantity and types can meet your needs - no worries!)

Rooms are elegant and generous, typically over 40 sqm, with premium bedding, smart controls, large HDTVs, high-speed Wi-Fi, mini-bars, coffee machines, and well-equipped workspaces.

All properties offer premium amenities: Indoor heated swimming pools, Fully equipped fitness centers, Luxury spas and beauty salons. Great facilies after meeting experience.

Guests enjoy personalized services such as express check-in/out, 24-hour room service, concierge assistance, and laundry - ensuring comfort, efficiency, and a seamless stay.

Whether for business or celebration, your team will rest in style, just moments from the heart of imperial and modern Beijing.

Seamless Transfers Across Beijing: Coach & Vehicle Support in Beijing

Your journey matters - we make it smooth, reliable, and stress-free. Asia Odyssey Travel provides reliable vehicle service throughout your meeting in Beijing. Whether you need airport or train station transfers, inter-hotel shuttles, or post-meeting sightseeing, we’ll handle all your transportation needs.

We offer a range of vehicles for groups of all sizes:

5-seat sedans
7-seat MPVs
1849 seat coaches (Coaster & large buses)

For VIPs or small executive groups, we typically arrange premium models:

Buick GL8 (new models)
Audi A6
Mercedes-Benz S350, S400
Mercedes Viano / V260
Toyota Alphard

Let’s discuss your meeting plan - we’ll match the right vehicle and provide seamless experience. As a local agency, we offer competitive rates and high-quality service. Our professional drivers have over 10 years of experience, are punctual, courteous, and ready to assist you anytime. All vehicles are well-maintained, clean, and equipped for comfort and safety.

Beijing's Unique Experience: Exclusive Incentive Travel Activities for Your Team

Inspire your team with unique experiences. You choose. We perfect the plan.

Real Moments, Real Beijing: Our Travelers’ Photos

Visit Forbidden City in Small Group in October with AOT

Visit Mutianyu Great Wall in Small Group in October with AOT

Fun Experience at Mutianyu Great Wall with AOT

Visit Forbidden City in Small Group with AOT

Visit Mutianyu Great Wall in Small Group with AOT

Visit Beijing Great Wall in Winter with AOT

Beijing MICE & Incentive Travel FAQs

What are the best 5-star hotels in Beijing for meetings?

We recommend China World Summit Wing (Ritz-Carlton), China World Hotel, The St. Regis Beijing, and Park Hyatt Beijing - all offer spacious ballrooms (500–2,200㎡), advanced AV systems, and professional meeting support. Ideal for 50–1,200 person events.

Do these hotels have dedicated meeting rooms and breakout spaces?

Yes, most 5-star hotels provide main ballrooms + multiple breakout rooms, perfect for training sessions, panel discussions, or team workshops. We can help you choose based on layout needs.

How far in advance should I book a meeting venue in Beijing?

We recommend booking at least 3 months ahead, especially for events between September and December (peak season). For large groups or high-demand hotels, 4–6 months is ideal.

Can you arrange both the meeting venue and incentive travel in Beijing?

Absolutely! We specialize in end-to-end MICE solutions - from securing your meeting space to designing post-event experiences like Forbidden City cultural tours, Great Wall teatime, or Gubei Water Town retreats.

Do you provide English-speaking staff or other language service?

Yes, we provide bilingual project managers, English-speaking guides. We also offer support in Spanish, German, Italian, French, and Russian.

What unique team-building or incentive activities do you offer in Beijing?

Popular options include:

Forbidden City royal costume experience
Great Wall VIP access + teatime
Hutong rickshaw ride &hands-on experience
Tai Chi at the Temple of Heaven (English-guided)
Imperial banquet with live performances

How do you ensure a smooth meeting experience from start to finish?

We provide:

One dedicated project manager
Pre-event site inspection
On-site coordination team
Real-time support during the event
Post-event summary report

Can you customize the program based on our team size, budget, and goals?

Yes! Whether you have 20 or 500 people, a tight budget or luxury expectations - we design fully tailored MICE programs that align with your corporate culture, brand, and objectives.

Asia's Trending MICE Hotspots - Recommended for You

Latest Asia MICE Reviews from Our Customers

Discover what our customers are saying about the latest Asia MICE. Browse through their recent reviews and feedback on tour arrangements, guides, transportation, attractions, dining, hotels, and detailed itineraries to plan your own unforgettable China tour. View All Customers Reviews >>

Nian Chih Hwang

Singapore

223

Rated 5 out of 5 stars North Xinjiang from Urumqi to Ili in 8 days

Cecilia planned our North Xinjiang 8-day experience. The experience was excellent. Although the trip was brief, my grassland experience was fulfilled. We visited DuShanZi, Naraty grassland, Karajun grassland, and Sayram Lake along the way. We had an amicable English speaking Tour guide from Urimqi. This was our second trip that was planned by Cecilia. I provided my dates and accommodation choices and she organised the trip for us. Both trips were memorable. For this trip, I asked for a mixture of hotel and grassland accommodations. The home stay and capsule cabin selections were delightful. I would recommend Cecilia to my colleagues and friends who might want to have individual customised tours in China.

Destination(s): Xinjiang

Date of Experience: Jun 21, 2025

Tour Customized by: Cecilia

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amish mehta

Singapore

172

If there was a rating on various…

If there was a rating on various parameters , we would without any hesitation give full marks to Asian odyssey on all counts . The efforts they take to plan the trip taking into consideration all your preferences is exemplary . Here I would like to make a special mention of Kristen ( our relationship manager ) who was not so patient in our planning ( answering all our queries so diligently and promptly ) , the costing of the trip etc . What was unique and praiseworthy was the constant hand holding by Kristen right thru the trip despite the fact that we had competent guides at all places . This gave us so much comfort . And now especially for us vegetarians who were scared by everyone that vegetarian food will be a challenge in China - the local guides under advise from Kristen ensured that we not only got our vegetarian food but one of the most delectable Chinese fare we have had so far . And I would like to end by also mentioning the small gestures, accommodating last minute requests ( often complimentary ) was so appreciable . Our next trip anywhere in Asia is certainly going to be with Asian Odyssey

Date of Experience: Jun 27, 2025

Tour Customized by: Kristin

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Pinny

Australia

159

16 Days China zhangjajie Yunnan private tour.

We just come back from 16 days China Zhangjajie Yunnan private tour with Asia Odyssey Travel (7 June 2025 to 22 June 2025).

There were 28 of us lead by Ridwan Liem. We had such a wonderful time in there arrange by Kyle and Betty.

We much appreciate kindly for the hospitality and service given to us a complementary dinner and a birthday cake to one of our member group having birthday at the last day of our tour by Kyle and Betty.

The tour guides Frank, Ever, Liz, Cindy and Aten are very professional, knowledgeable and good english speaking.
The guides explaining all our questions and recommending affordable delicious food in town to us.
Not least the drivers very excellent driving.

We are all very satisfied with our holiday.
Highly recommended to anyone who wishes to plan a trip to these beautiful places in China with Asia Odyssey Travel service.

Thank you Kyle, Betty and Asia Odyssey Travel.
Wishing you all the best.
Kind regards
Pinny
(on behalf of members group, Sydney)