Asia MICE - Asia MICE Planner & Asia Incentives (Tailored Plans)

Asia MICE: Professional Asia MICE Planner & Tailored Plans

Our Services for Your MICE Events (Meetings & Travel) in Asia

Know our comprehensive service for MICE. Compare venues, accessibility, and experiences to find your perfect match.

Grand & Formal Meetings: Choose Professional Venues

Asia’s international conferences are held at advanced convention and exhibition centers, attracting attendees from around the world. Cities like Singapore, Bangkok, Seoul, and Shanghai offer top-tier venues for grand and formal meetings.

MICE Destination	Venue Recommendation	Features
Singapore	Marina Bay Sands Expo & Convention Centre	Located within the iconic Marina Bay Sands hotel, offering state-of-the-art facilities and stunning city views.
Singapore	Suntec Singapore Convention & Exhibition Centre	Centrally located with flexible meeting spaces, ideal for large international conferences and exhibitions.
Bangkok	IMPACT Muang Thong Thani	Thailand’s largest and most modern convention center, perfect for large-scale international exhibitions and conferences.
Bangkok	Bangkok Convention Centre (BCC)	Situated in the heart of Bangkok, part of CentralWorld, an excellent choice for mid-sized meetings and events.
Shanghai	National Exhibition and Convention Center, Shanghai	One of the largest convention complexes in Asia and the world, hosting major events like the China International Import Expo.

Note: Most grand venues also offer smaller rooms and flexible spaces to accommodate different types of events. Tell us about your business needs, and we will recommend the perfect venue for you.

Corporate Annual Meetings or Small Meetings: Make It Happen in Hotel Ballrooms

Five-star hotels, with their high-end facilities, professional service, and luxurious environments, are ideal venues for all types of high-level, private, or service-focused meetings. Combining meeting spaces, dining, and accommodation in one location offers exceptional convenience.

For Corporate Annual Meetings: Five-star hotels offer large meeting venues that can accommodate anywhere from 100 to 1,000 participants, with some international hotel brands able to host up to 2,000 guests. These venues provide complete media equipment, backdrop setup, and reception services.
For Board Meetingsor Smaller Meetings: Executive meeting rooms or boardrooms are available, equipped with the latest audio-visual technology, comfortable seating, and dedicated service to ensure privacy and efficiency.
For Luxury Incentive Trips: The five-star hotel itself becomes part of the reward. Luxurious guest rooms, spas, fine dining restaurants, swimming pools, and golf courses provide participants with a truly indulgent experience.

Beyond the Ballroom

Take your meetings beyond traditional ballrooms at destinations across Asia.

(1) For a touch of culture, choose unique venues such as museums, art galleries, or historic buildings.
(2) For rooftop experience, host a reception at a rooftop bar or sky-high restaurant in cities like Bangkok or Singapore, where participants can network while enjoying stunning city skyline views.
(3) If you prefer nature-inspired setting, consider a beachfront resort in Phuket or a forest villa in Chiang Mai, blending natural beauty with productive business discussions.

Tell us your preferences, and we’ll recommend the perfect venue for your event.

Tours, Sightseeing & Excursions (Post Meeting)

Tour and sightseeing arrangements are where our expertise truly shines. With over 15 years of experience in tour planning and operations, we design memorable journeys in every destination. Whether it’s post-meeting activities or incentive trips, our local guides and drivers will take you to explore the classic highlights of each location. Based on your team’s interests, we’ll create special activities to inspire and engage your group. Check out these sample sightseeing experiences and get inspired:

Destination	Classic Exploration	Unique Experiences We Offer
Beijing, China	Great Wall Forbidden City The Hutongs Temple of Heaven	- Enjoy a relaxing tea break with scenic views on the Great Wall - Dress in Hanfu for a unique photo walk through the Forbidden City - Take a rickshaw ride through the Hutongs, with team-building and cultural activities at a local family’s home - Learn Tai Chi from locals in the Temple of Heaven
Shanghai, China	The Bund Huangpu River French Concession	- Stroll the Bund with a local history expert; enjoy an evening cocktail party with skyline views - Savor a buffet dinner on a luxury Huangpu River cruise - Discover Old Shanghai with a private dinner in a heritage villa
Kyoto, Japan	Fushimi Inari Taisha Shrine Kiyomizudera Temple Kinkakuji Temple Gion	- Receive a business prosperity amulet at Fushimi Inari Taisha Shrine - Try a brief Zen meditation before visiting Kiyomizudera Temple - Experience a traditional Japanese tea ceremony in the gardens of Kinkakuji - Arrange a private dinner at a traditional ochaya in Gion, with a geisha or maiko performance

Let us know your preferences, and we’ll design a sightseeing experience that’s truly unique for your team.

Team Building

Team building is essential! Step out of your routine, relieve workplace stress, and break down barriers between departments. Participate in team building activities to encourage cross-team communication and collaboration, and work towards your next goal together.

We offer creative team building ideas that blend seamlessly into your trips and sightseeing experiences. Take a look at some suggestions below:

Thailand · Elephant Conservation Experience:

Take your team to an elephant sanctuary in Chiang Mai! They can volunteer to feed, bathe, and care for elephants. This offers not only a close encounter with these amazing animals but also serves as a meaningful CSR (Corporate Social Responsibility) activity.

Singapore · Asian Fusion Cooking Challenge:

Leverage Singapore’s multicultural vibe by organizing a fusion cooking competition. Teams use ingredients from across Asia to create a unique dish - testing their creativity, cooperation, and teamwork.

China · Hutong Cultural Experience:

Dive into Chinese traditions in Beijing’s local hutongs: paint Peking Opera masks, learn calligraphy, try paper-cutting, make dumplings, or weave Chinese knots. These hands-on activities bring team members closer together while immersing them in local culture.

Let us know your goals, and we’ll tailor the perfect team building experience for your group!

Asia MICE & Incentive Travel: Chiang Mai

Entertainment & Evening Ideas

Themed Dinners & Gala Events:

Transform a hotel ballroom or unique venue into a themed setting. In Thailand, you can host a "Night Market Carnival" dinner, featuring authentic street food stalls and traditional Thai dance performances. In China, enjoy an "Old Shanghai Night," where guests are transported back to the glamour of the early 20th century, complete with cheongsam costumes and jazz music.

Rooftop Cocktail Parties:

Choose a rooftop bar with breathtaking city skyline views for a cocktail party. With beautiful scenery and soft music, participants can relax and network in style.

Creative & Experiential Activities:

Arrange a traditional performing arts show, such as Japanese Kabuki, Chinese Peking Opera, Shanghai acrobatics, or Sichuan Opera in Chengdu.

Night Cruise with Dinner or Party:

Charter a boat on Bangkok’s Chao Phraya River or Shanghai’s Huangpu River to enjoy dinner or drinks against a backdrop of dazzling night views. Experience peaceful and memorable evening on the water.

Transfers & Vehicle Service

Asia Odyssey Travel has its own fleet of vehicles and a team of drivers in most MICE cities. We provide a full range of well-maintained vehicles to suit your group size and needs:

Coaches (35-55 seats): Ideal for large teams - perfect for airport transfers, inter-hotel shuttles, and full-day tours. All coaches are equipped with AC, ample luggage space, and a PA system.
Minicoaches (14-18 seats): A comfortable balance of capacity and flexibility.
Sedans & MPVs (4-9 seats): Perfect for VIPs, media, or last-minute pickups.

All vehicles are non-smoking, air-conditioned, and fully insured.

Our drivers have over 10 years of experience, are familiar with Shanghai’s traffic rules and restrictions, and always arrive 30 minutes early at pickup points. They are polite, professional, and always ready to assist with luggage and guest guidance.

Reliable, safe, and seamless - we ensure your team moves smoothly from arrival to departure.

Tip: Share your team numbers and schedule with us, and we will arrange comfortable vehicles to match your needs.

Asia’s Best Incentive Travel Experiences

Get inspired by our top recommended incentive travel experiences - thoughtfully designed to engage, delight, and connect your team.

Real Moments, Real Asia: Our Travelers’ Photos

Our Guest Wearing Traditional Japanese Costume

Guests taking part in a Japanese tea ceremony

Merlion Statue, National Symbol of Singapore

Visit Mutianyu Great Wall in Small Group with AOT

Lujiazui District located in the Pudong New Area of Shanghai

Pudong skylines on the eastern bank of the Huangpu River

Asia MICE & Incentive Travel FAQs

Which Asian destinations are most popular for MICE events?

Asia boasts several world-class MICE destinations. Cities like Singapore, Bangkok, Hong Kong, Tokyo, Shanghai, and Seoul are perennial favorites due to their excellent infrastructure, international accessibility, and wide range of hotels and venues. Emerging destinations such as Bali, Kuala Lumpur, and Macau are also gaining popularity for their unique appeal and modern facilities. With Asia Odyssey Travel’s extensive local network, we can help you select the ideal city to match your event goals and team preferences.

What unique venues do you recommend for corporate events in Asia?

We specialize in securing unique venues that elevate corporate events beyond the typical ballroom. Some of our top recommendations include:

In Tokyo, Japan:

A traditional tea house with a private garden for a serene executive retreat, or an art gallery in Ginza for an elegant cocktail reception.

In Bangkok, Thailand:

A rooftop bar offering stunning panoramic city views for a networking event, or a private riverside villa for a unique welcome dinner.

In Singapore:

The futuristic Gardens by the Bay for a gala dinner under the Supertrees, or the National Museum of Singapore for a reception in a historic setting.

In Kyoto, Japan:

A renovated machiya (traditional townhouse) for an exclusive team workshop, or an ancient temple complex for a formal ceremony.

Pro Tip: Asia Odyssey Travel can help to visit the venue or request a virtual site inspection before booking.

Can you recommend some 5-star hotels with exceptional meeting facilities in top MICE cities like Singapore, Bangkok, or Tokyo?

Absolutely!

In Singapore, consider the Marina Bay Sands, Shangri-La Hotel, or Raffles Singapore, all renowned for their state-of-the-art meeting spaces and impeccable service. Bangkok offers icons like the Mandarin Oriental, The Siam, and the Grand Hyatt Erawan, each with flexible event venues and luxury amenities. In Tokyo, top choices include the Park Hyatt Tokyo, The Peninsula Tokyo, and the Conrad Tokyo, all offering sophisticated business facilities and stunning city views.

Asia Odyssey Travel can negotiate group rates and ensure a seamless experience at these world-class properties.

Can you suggest creative team-building activities that are unique to specific Asian cultures, like a martial arts workshop or a cooking challenge?

Certainly! Asia Odyssey Travel designs culturally immersive team-building experiences:

In Thailand or Vietnam, try a cooking competition led by local chefs.
In Japan, participate in a traditional tea ceremony or a samurai sword workshop.
In China, arrange a Taichi or calligraphy session.
In South Korea, enjoy a K-Pop dance class or Hanbok dress-up experience.These activities not only foster teamwork but also provide authentic cultural insight.

What is the best time of year to hold MICE events in Asia?

The best time depends on the specific destination and your event's goals. Generally, the ideal seasons are:

Northeast Asia (Japan, South Korea, parts of China): The spring (March-May) and autumn (September-November) offer pleasant weather, vibrant foliage, and comfortable temperatures, making them perfect for outdoor activities.

Southeast Asia (Thailand, Vietnam, Malaysia, Singapore): The dry season from November to February is ideal, as the weather is cool and sunny with little to no rain. This is perfect for incentive trips with outdoor activities.

It’s best to avoid major public holidays like Chinese New Year (January/February) or Golden Week in Japan (late April/early May), as these periods see high travel demand and increased costs.

Can you organize airport transfers and local transportation for our group?

Yes, Asia Odyssey Travel provides comprehensive ground transportation services. We operate our own fleet in major MICE cities, offering a range of vehicles from luxury sedans to large coaches. Our experienced drivers ensure timely, safe, and comfortable transfers between airports, hotels, and venues, making your team’s journey seamless from start to finish.

Do hotels offer customized catering and menu options for events?

Most 5-star hotels in Asia are highly flexible with catering and can design bespoke menus for your event. Whether you require international cuisine, themed buffets, or accommodate special dietary requirements, Asia Odyssey Travel works closely with hotel chefs to ensure every meal is tailored to your group’s preferences and cultural needs.

How do we handle ground logistics, from airport transfers to on-site transportation, for a large group in a major Asian city?

Asia Odyssey Travel manages all logistics with precision.

Pre-Planning: We create a detailed transportation plan well in advance, including a schedule of all transfers, vehicle allocation, and contingency plans.
Dedicated On-Site Staff: For larger groups, we assign dedicated coordinators who are present at the airport, hotels, and event venues to manage all logistics in real-time.
Communication Protocols: We establish clear communication channels with your team, drivers, and venue staff to ensure everyone is on the same page.
Vehicle Fleet Management: We partner with trusted transportation providers to ensure a fleet of well-maintained vehicles, from minivans for small teams to full-sized coaches for large-scale events.

How can we design an incentive travel program that goes beyond sightseeing to truly motivate and reward our top performers?

We believe incentive travel should inspire and transform. Asia Odyssey Travel crafts custom programs that blend luxury, adventure, and authentic local experiences - think private hot spring stays in Japan, exclusive gala dinners in ancient palaces, or behind-the-scenes tours of tech giants like Alibaba. We focus on unique moments and meaningful recognition, elevating your team’s motivation and loyalty.

What kind of local entertainment and evening events can be arranged to make a gala dinner or reception truly memorable?

Asia Odyssey Travel offers a wide range of entertainment options: traditional performances (like Chinese opera, Balinese dance, or Japanese taiko drumming), modern acts (K-Pop shows, jazz bands, or DJs), and interactive experiences (calligraphy, lantern-making, or local fashion shows). We can also arrange celebrity appearances or themed parties to give your event that extra wow factor.

Asia's Trending MICE Hotspots - Recommended for You

Latest Asia MICE Reviews from Our Customers

Discover what our customers are saying about the latest Asia MICE. Browse through their recent reviews and feedback on tour arrangements, guides, transportation, attractions, dining, hotels, and detailed itineraries to plan your own unforgettable China tour. View All Customers Reviews >>

Chin Yien Ping

Malaysia

Took a day trip to Luoyang with Asia Odyssey…

Took a day trip to Luoyang with Asia Odyssey from Xi’an. The entire trip was well managed and proper instructions were given on how to board the train.

Upon arrival at Louyang, was met by tour leader, Jenny. Was taken to the amazing Longmen Groettoes and then Shaolin temple in the afternoon. Both attractions were interesting, scenic and a must go if you come to Luoyang.

Not being able to understand and read Chinese, we were grateful to have Jenny with us. She provided clear explanations on each cave, each site and each attraction and it is a different experience after having an understanding of the history.

After completing the attractions, was driven to Luoyang Tran station. As we were early, Jenny helped us changed our train tickets to earlier schedule and even accompanied us into the station to show us which platform to board the train. Hats off to her for the extra effort!

If you are a non chinese tourist, I will strongly recommend Asia Odyssey and Jenny…